Privacy Policy

1. Who We Are

Iron Gate Publishing is an independent publishing house operated by Suvash Deb, trading as Iron Gate Publishing, from Sonari, Charaideo, Assam, India.

Our website address is irongatepublishing.com.

2. Information We May Collect

We may receive information that you voluntarily provide, including:

• Your name, email address, telephone number and location.
• Messages sent through email or other official communication channels.
• Book titles, genres, word counts, synopses and author biographies.
• Manuscripts, sample chapters, proposals and related attachments.
• Information about your publishing goals, experience and availability.
• Any other information you choose to include in correspondence.

Our website and hosting systems may also automatically receive limited technical information such as your IP address, browser type, device type, referring page, access time and basic server-log information.

3. How We Use Information

Information may be used to:

• Respond to enquiries and communicate with you.
• Review and evaluate manuscript submissions.
• Request additional material or arrange editorial discussions.
• Assess whether a project may suit our publishing list.
• Prepare proposals, agreements or publishing documentation.
• Maintain business, editorial and legal records.
• Protect the website against misuse, fraud, spam or security threats.
• Comply with applicable legal and regulatory obligations.

Submission of personal information or a manuscript does not create a publishing relationship or guarantee acceptance, publication or a response within a particular period.

4. Manuscripts and Creative Material

Manuscripts and supporting materials are reviewed only for editorial and publishing consideration. Copyright remains with the author unless rights are expressly granted under a separate written agreement.

Authors should submit only material they own or are legally authorised to share. Please do not include unnecessary identity documents, banking information, passwords or other highly sensitive personal information.

5. Legal Basis and Consent

By voluntarily contacting Iron Gate Publishing or submitting material, you authorise us to process the information reasonably necessary to consider your enquiry or submission, communicate with you and carry out related publishing activities.

Where consent is the basis of processing, you may withdraw that consent by contacting us. Withdrawal will not affect processing already lawfully completed or information that must be retained for legitimate legal, contractual or record-keeping purposes.

6. Sharing of Information

We do not sell personal information. Information may be shared only when reasonably necessary with trusted service providers or professional advisers, including website-hosting providers, email providers, editors, designers, production partners, distributors, accountants, legal advisers or technology providers.

Information may also be disclosed where required by law, court order, governmental authority, regulatory obligation or to protect the rights, safety and property of Iron Gate Publishing or others.

7. Storage and Retention

Information is retained only for as long as reasonably necessary for editorial evaluation, correspondence, business administration, contractual obligations, dispute resolution and legal or regulatory requirements.

Unsuccessful submissions may be deleted periodically, although limited correspondence or submission records may be retained to document previous contact and editorial decisions.

8. Cookies and Technical Data

The website may use essential cookies or similar technologies required for security, administration and proper website operation. Hosting and security services may maintain technical logs to identify errors, prevent abuse and protect the website.

Should optional analytics, advertising cookies or other tracking technologies be introduced, this policy and any required consent mechanism will be updated accordingly.

9. Third-Party Websites

This website may contain links to booksellers, distributors, social-media platforms or other third-party websites. Iron Gate Publishing does not control their privacy practices. Visitors should review the privacy policies of those services before providing personal information.

10. Data Security

We take reasonable administrative and technical precautions to protect information against unauthorised access, alteration, disclosure, loss or misuse. However, no email transmission, internet service or electronic storage system can be guaranteed to be completely secure.

11. Your Rights

Subject to applicable law, you may contact us to request access to, correction of or deletion of personal information held about you, or to withdraw consent and raise a privacy-related grievance.

We may need to verify your identity before acting on a request. Certain information may be retained where required for legal, contractual, security or legitimate record-keeping purposes.

12. Children’s Information

Children should not submit manuscripts or personal information without the knowledge and permission of a parent or lawful guardian. Where we become aware that personal information was submitted improperly by a child, we may delete it.

13. Changes to This Policy

This Privacy Policy may be revised when our website, publishing operations, technology or legal obligations change. The updated effective date will be displayed at the beginning of the policy.